LLCOA Board Positions and Responsibilities

Article VII Section 1: (from second amendment to the Master Deed) The officers of the Association shall be a President, three Vice Presidents at Large, Vice President of Property Maintenance, Secretary, Treasurer, and such other officers (e.g., an Assistant Treasurer, a Sergeant –at-arms, additional Vice Presidents) as may be elected in accordance with the provisions of this Article.

President: The President shall be the principal executive officer of the Association and shall in general supervise and control all of the business and affairs of the Association. He/she shall preside at all meetings of the Members and the Board of Trustees. He/she may sign, with the Secretary or any other proper office of the association authorized by the Board of Trustees, and deeds, mortgages, bonds, contracts, or other instruments which the Board of Trustees has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Trustees or by these By-Laws or by statute to some other officer or agent of the Association; and in general he/she shall perform all duties incident to the officers of the President and such other duties as may be prescribed by the Board of Trustees from time to time.

Treasurer: If required by the Board of Trustees, the Treasurer shall give a bond for the faithful discharge of his/her duties in such sum and with surety or sureties as the Board of Trustees shall determine. He/she shall have charge and custody of and be responsible for all funds and securities of the Association; receive and give receipts for monies due and payable to the Association from any source whatsoever, and deposit all such monies in the name of the Association in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VI of these By-Laws; and in general perform all the duties incident to the office of the Treasurer and such other duties as from time to time may be assigned to him/her by the President or by the Board of Trustees.

Vice President of Property Maintenance: The Vice President of Property Maintenance shall be responsible for the maintenance of the Common Elements, including the supervision of contractors retained by the Association for maintenance services, and such other duties as from time to time may be assigned to him/her by the President or Board of Trustees.

Secretary: The Secretary shall keep the minutes of the meetings of the Members and the Board of Trustees in one (1) or more books* provided for that purpose; see that all such notices are duly given in accordance with the provisions of these By-Laws or as required by law; be custodian to the corporate records; keep a register of the post office address of each member which shall be furnished to the Secretary by such Member; and in general perform all the duties incident to the office of the Secretary and such other duties as from time to time may be assigned to him/her by the President or by the Board of Trustees
*Records are currently kept digitally.

Vice President at Large: The VPs at Large will work with the President and fellow Board members to discuss issues and make decisions and/or recommendations that represent the majority of members and are in the best interest of the overall Longwood Lake Community. There should be a goal to actively interact with the members, as well as to solicit their thoughts and ideas regarding current and future issues affecting our community. If an individual has specific knowledge, education or experience, it will be very helpful to volunteer to lead in these specific areas.

All positions are elected for 2 year terms.